Conference Visa

Click Here to know your jurisdiction

Follow the below steps in order to apply

1. Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
2. Fill the Govt of India's Online Visa Application Form. Click Here to access the Online Visa Application Portal.
3. Select the REGULAR/PAPER VISA APPLICATION option. 
4. Ensure that you select the appropriate option for the dropdown "Indian Mission/Office" as per your correct jurisdiction. To know your jurisdiction, refer to the "Jurisdiction" section.
5. Print and sign your application.  
6. Book your appointment online at Alankit Indian Consular Application Centre (ICAC) website. You can choose a convenient date and time to visit the Alankit ICAC for your application submission. Click Here to book your appointment online.  
7. Ensure that you have your passport, photographs and all other supporting documents, exactly as per the "Documents Checklist" section. 
8. Visit the Alankit ICAC, as per your jurisdiction. The address and location of the ICAC will be clearly mentioned in the appontment letter. 
9. Kindly ensure you reach the ICAC 15 minutes prior to your appointment time. 
10. Submit your application and deposit your fees at Alankit ICAC. You can check the fee for this application under the "Fee Details" section. 
11. Enroll for Biometrics at Alankit ICAC (if required)
12. Your application submission process is now complete! You can avail our Courier service to get your passport delivered to your doorstep!
13. While your application is in process, you can track your application to know the current stage of your application process. Click Here to track your application online.  

You can refer to the below Step-By-Step diagram to understand and follow the application process.

Document Checklist

1. You are kindly requested to complete the online visa application form through the official government portal, then download, print, and sign it. Click here for application form.
2. You are advised to ensure the printed form has no handwritten corrections.
3. You are required to submit one recent colour photograph (2"x2") as per ICAO specifications.
4. You are requested to present your original passport with at least six months of validity from the date of application, along with two blank pages.
5. You are also requested to include a photocopy of the passport’s bio page.
6. If your occupation in the application form is mentioned as 'Journalist,' you are kindly advised to apply for a Journalist Visa only.
7. You are requested to schedule an appointment before submitting your application in person.
8. You may make the payment using acceptable methods such as credit/debit card or cash as advised at ICAC website

Additional Documents Based on Specific Conditions

1. If you are attending a company conference, planning meet, or strategy meet, you are kindly advised to apply for a Business Visa.
2. You are requested to provide a letter of invitation from the conference organizer in India.
3. You are also requested to include a letter of nomination from your organization in Australia.
4. If you are a national or dual national of Afghanistan, China, Iran, Pakistan, Iraq, Sudan, or a stateless person, you are kindly required to obtain clearance from the Ministry of External Affairs in India.
5. If attending a conference organized by an NGO, you are required to submit clearance from the Nodal or Line Ministry of the Central or State Government in India.
6. If applying on a foreign (non-Australian) passport, you are kindly requested to submit valid proof of your visa status in Australia (such as VEVO, Visa Grant Notice, or visa sticker).
7. If holding dual nationality, such as UK and Australia, you are requested to provide a copy of the Australian passport’s photo page.
8. You are requested to complete FORM-D if you are currently or were previously a national of Pakistan, Afghanistan, DPRK, Iran, China, Hong Kong, Macau, or Taiwan, or if you are not a permanent resident in Australia.
9. If you were previously an Indian citizen, you are kindly requested to provide proof of renunciation of Indian citizenship along with supporting documents such as cancelled Indian passport, citizenship certificate, or relevant forms (Form XXII, Form J if appearance differs).
10. If your Indian passport is not in your possession, you are requested to submit a statutory declaration with supporting documents explaining the reason for non-possession.

Specific Nationality Criteria

1. If you hold dual nationality with Pakistan, Bangladesh, or Sri Lanka, you are kindly requested to submit both passports.
2. If you no longer hold nationality of Pakistan, Bangladesh, or Sri Lanka, you are requested to provide a statutory declaration confirming the same.
3. If you are a Pakistani national visiting multiple cities in India, you are kindly requested to submit multiple sets of your application (four sets for one city, five for two cities, six for three cities).
4. If you hold a New Zealand passport and are a permanent resident of Australia, you are kindly requested to include a copy of your Medicare card.
5. If you are a citizen of the Czech Republic, you are kindly requested to provide proof of at least one year’s residence in Australia, ensure your passport has at least one year’s validity, and include medical insurance for your intended stay in India.
6. You may be requested to provide additional documents or information if required by the Embassy/Mission.

Note: If any additional documents is required based on the application, the applicant have to provide the same.

Fees Details

Visa Fee (applicable to Australian nationals and citizens of other countries, excluding nationals from countries classified as Special Category)

Service	Duration of Visa	Visa Fee	ICWF Fee	Alankit Service Fee	Fingerprint Biometric Fee	Facial Biometric Fee	Total Fee
Conference/ Seminars Visa	Up to 6 months/Single or Multiple Entry	AUD 73.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 80.55

Special Category Visa Fees (as per below details)

For Nationals of Countries	Duration of Visa	Visa Fee	ICWF Fee	Alankit Service Fee	Fingerprint Biometric Fee	Facial Biometric Fee	Total Fee
Japan	Irrespective of duration and entries	AUD 8.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 15.55
Mozambique	Up to 6 months	AUD 201.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 208.55
Nigeria	Irrespective of the duration	AUD 534.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 541.55
Pakistan	Irrespective of the duration	AUD 2.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 9.55
Russia	Single Entry	AUD 37.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 44.55
	Double Entry	AUD 83.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 90.55
	Multiple Entry	AUD 110.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 117.55
Ukraine	Up to 06 months	AUD 78.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 85.55
	6 months to 1 year	AUD 119.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 126.55
	1 to 5 years (Single / Double / Multiple Entry)	AUD 183.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 190.55
USA	Up to 06 months (Single / Multiple Entry)	AUD 92.00	AUD 3.00	AUD 4.53	AUD 0.01	AUD 0.01	AUD 99.55
Gratis Conference visa	Afghanistan, Bangladesh, DPR Korea, Jamaica, Maldives, Mauritius, Mongolia, Myanmar, South Africa and Seychelles
Visa Free Countries	Nepal and Bhutan (Nationals of Nepal and Bhutan do not require Visa to enter India. However, Nepalese Nationals require Visa if they enter India from China which is granted on Gratis Basis).
Visa –on-Arrival	Japan, South Korea and UAE (Only for such UAE nationals who had earlier obtained e-Visa or Regular/paper visa for India)

FAQ's for Conference Visa

1. What is a Conference Visa, and when can you apply for it?
• You can apply for a Conference Visa if your main purpose of travel is to attend a conference, seminar, or workshop organized by the Government of India, State Governments, Union Territories, public sector undertakings, recognized educational institutions, or international bodies such as the United Nations and its specialized agencies.
2. Do you need an invitation letter to apply for a Conference Visa?
• Yes, you are kindly requested to present an official invitation from the event organizers when applying for a Conference Visa.
3. Are there extra requirements if the conference is organized by an NGO?
• Yes, you are also requested to submit approvals from the relevant Nodal or Line Ministry of the Central or State Government along with the invitation letter from the NGO.
4. Is prior clearance required for participants from certain countries?
• Yes, if you are from Afghanistan, China, Iran, Pakistan, Iraq, Sudan, or are a stateless person or of Pakistani origin, you are kindly requested to obtain prior clearance from the Ministry of Home Affairs in India.
5. What should you do if your occupation is listed as 'Journalist' in the visa application?
• If your occupation is 'Journalist,' you are advised to apply for a Journalist Visa instead of a Conference Visa.
6. What additional documents may you need if attending a private company conference?
• If attending a company conference, planning meet, or strategy meet, you are kindly advised to apply for a Business Visa rather than a Conference Visa.
7. Are there extra documents if you hold dual nationality?
• Yes, if you hold dual nationality, such as UK and Australia, you are kindly requested to submit a copy of the Australian passport’s photo page.
8. What is required if you previously held Indian citizenship?
• You are requested to provide proof of renunciation of Indian citizenship, including supporting documents such as the cancelled Indian passport, citizenship certificate, or relevant forms.
9. Are there specific criteria for applicants from the Czech Republic?
• Yes, if you are a citizen of the Czech Republic, you are kindly requested to provide proof of at least one year’s residence in Australia, ensure your passport has at least one year’s validity, and include medical insurance for your intended stay in India.

Passengers planning to travel to India from Australia are advised to take note of the following important guidelines to ensure a smooth and hassle-free journey:

1. Kindly visit the official website and refer to the "Guide for Travellers" PDF document for detailed information on travel procedures, required documents, and other essential guidelines.
2. Before traveling to India, it is strongly recommended to review the latest health regulations and requirements. You can check the updated health advisories by clicking here.
3. For immigration-related queries, such as traveling with pet animals, carrying medicines, etc., passengers are advised to check with their respective airlines or refer to the official guidelines provided by the Central Board of Indirect Taxes and Customs (CBIC) at: https://www.cbic.gov.in/entities/internationalTravellers. The website also provides information on online work-from-India guidelines for international travellers.

If you are residing in	Apply at	Contact email
Canberra	Alankit ICAC - Canberra Canberra Phone - +61-123456789 Apply Now
Sydney	Alankit ICAC - Sydney Sydney Phone - +61-123456789 Apply Now
Adelaide	Alankit ICAC - Adelaide Adelaide Phone - +61-123456789 Apply Now
Brisbane	Alankit ICAC - Brisbane Brisbane Phone - +61-123456789 Apply Now
Melbourne	Alankit ICAC - Melbourne Melbourne Phone - +61-123456789 Apply Now
Perth	Alankit ICAC - Perth Perth Phone - +61-123456789 Apply Now