Re-issue of Passport for Minors below 18 years of age

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How to Apply

1. Please register on the Alankit Indian Consular Application Centre (ICAC) Australia website.
2. Kindly fill out the Online Passport Application Form available on the website.
3. Select the ‘REGULAR/PAPER PASSPORT APPLICATION’ option when prompted.
4. Make sure to choose the correct Indian Mission/Office in Australia (Sydney, Melbourne, or Perth) while filling out the form.
5. You may refer to the ‘Jurisdiction’ section on the ICAC Australia website for guidance, if needed.
6. While filling the online form, you should select either a 36-page or a 60-page passport booklet when prompted, based on your travel needs.
7. Once your application is complete, please print and sign the form—sign both the first page (underneath the photograph) and the last page.
8. Book your appointment online through the ICAC Australia website at a convenient time.
9. Kindly gather all the required documents as listed in the official document checklist.
10. Visit the designated Alankit ICAC Centre in Australia on the date of your appointment.
11. Submit your application form and documents, and make the passport fee payment at the centre.
12. If applicable, you will be requested to complete biometric enrollment at the centre.
13. You may also request assistance with form filling, photocopying, or photography services if required.
14. You can track your application status online once it is processed.
15. You may opt for courier service to receive your processed passport at your address anywhere in Australia.

Postal Applications

Applications submitted through Post or Courier are referred to as "Postal Applications." Applicants choosing to send their documents via Post or Courier must adhere to the following guidelines and requirements for visa applications:

• The applicants applying for a passport service as a postal application need to submit their completed and signed application form along with the requirements as stated in the "Document Checklist" section.

*Please be advised that for certain services, the applicant's physical presence at the ICAC may be required.

• The applicants have to send their documents to the designated Indian Consular Application Center (ICAC) by registered mail, ensuring adherence to the specific guidelines for photographs, fees, and jurisdiction.
• Applicant may choose to have their passport returned via courier using the available services provided by the Indian Consular Application Center. Please ensure the return address is accurate.
• Be sure to properly seal all documents when submitting by post. Incomplete forms or incorrect fees will delay processing.
• The status of incomplete applications, along with any identified deficiencies, will be continuously updated in the portal's tracking system at every stage of the process.
• Enclose only one application per package. Don’t enclose multiple applications in the same package.
• Your return shipping address must match with the proof of address submitted as part of your application.

How to Apply

Follow the below steps in order to apply

1. Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
2. Fill the Govt of India's Online Passport Application Form, by following these steps:
   1. Register through the Global Passport Seva Online Portal. (Choose your country of residence, complete the required information and click on "Register" link. Click Here to visit the Global Passport Seva Online Portal.
   2. Login to the Global Passport Seva Online Portal with the Login ID created in the previous step.
   3. Select "Type of Service"
   4. Fill in the required details in the application form and submit.
   5. Click the "Print Application Form" link to print the application details containing Application Reference Number (ARN) and other details.
3. Once you log in to the Alankit ICAC portal, please navigate to the postal application section and fill in the required details, including:
   
   • Your complete return address (for delivery of processed documents via courier)
   • Your full name
   • The service you are applying for
   • Any other mandatory fields as indicated

After entering the details, the system will automatically calculate and display the total amount payable for your postal application. Click on ‘Save’ to securely pay the applicable fees online via our integrated payment gateway.

Applicant Instructions for Postal Application Label
Dear Applicant,
To ensure the smooth processing of your postal application, please generate and print your Postal Application Label after submitting your postal application form.
Instructions:

• Print the label on A4 / A5 paper and ensure it is clearly visible.
• Cut and paste the label securely on the front side of the postal package.
• Ensure the barcode is not covered or damaged.
• Use a reliable courier service to send your package to the address mentioned on the label.

*Please Note: Providing the ARN number and the transaction ID is a mandatory requirement to process the documents. Failure to provide these details may result in rejection of the application.

Document Checklist

• All documents exactly as mentioned in the “Documents Checklist” section.
• Affix the proof of fee payment.
• For Indian passports, applicants opting return posts, original passport should be sent along with applications.
• Please note that incomplete application forms (post 21 days of submission) will not be processed and will be returned to the applicant. The applicant will have to bear the cost of the postage.

FAQ’s

What happens if there are some documents that I have missed to send?

Once your application is received, an ICAC officer will review the submitted documents. If any documents are missing or incorrect, your application will be marked as incomplete, and you will be notified via email. Your account status will show the application as "on hold." You will have 21 calendar days to submit the required documents.

What is the 21 days Policy on submitting Additional documents asked by the High Commission of India or its Consulates?

Additional Document Requirements: If the High Commission / Consulate requests additional documents, you will be notified of it. You must submit the required documents within 21 calendar days to complete your application. Failure to meet this deadline may result in the High Commission / Consulate halting the processing of your application. Please note that in such cases, no fees will be refunded.

What is the 21 days Policy of Return of incomplete documents after 21 days?

Incomplete Application: if the additional documents / missing documents are not sent within 21 days, Alankit will return your application unprocessed. Consular and ICWF fees will be refunded after deducting postal charges (if applicable). Photocopies will be shredded. Applicants must contact Alankit ICAC directly to retrieve their original documents.

Document Checklist

1. Please complete the online application form through the official government portal, print it, and kindly sign both the first page (underneath the photograph) and the last page. Click here for application form.
2. Ensure both you and your parents sign the last page of the application form.
3. If you would like to update your parents’ names, kindly provide a copy of their passports or any other supporting document issued by the Indian government.
4. Make sure all details entered in the application form are correct and clearly visible after printing, as handwritten corrections are not accepted.
5. Provide two recent passport-sized photographs (2” x 2”), taken within the last 6 months, following the official photograph guidelines.
6. Submit your current original passport, unless it has been lost.
7. Complete and include the Personal Particular form. Click here.
8. Provide proof of your current visa status, such as VEVO, Visa Grant Notice, or visa sticker. If you are on a bridging visa, please include both the Visa Grant Notice and a recent VEVO printout.
9. You can make the payment using EFTPOS, credit card (MasterCard or Visa), cash, or money/postal order payable to the designated authority as specified by Alankit.
10. Finally, visit an Alankit ICAC Centre in person with all the required documents. Make sure to schedule an appointment in advance and arrive at least 15 minutes early.

Additional Documents for Minors

1. If you are unable to sign the application form, please provide a thumb impression below the photograph on the first page.
2. Attach copies of both parents’ passports (first and last pages), attested by a Justice of the Peace or Notary Public.
3. Provide current visa status proof for both parents, similar to your own visa proof.
4. Both parents must sign the passport application form.
5. Submit Annexure D, duly completed and signed by both parents or legal guardians.
6. If only one parent or legal guardian is available, and you cannot provide details of both parents, please submit Annexure C, attested by a Justice of the Peace or Notary Public.
7.  

Additional Conditions (Submit these documents only if they apply to your situation)

1. If your passport expired more than one month ago, please complete Form I, attested by a Justice of the Peace or Notary Public.
2. If you wish to change the order of your name or split your name in the new passport, kindly provide a self-declaration.
3. If your appearance has changed significantly (for example, wearing or removing a turban), please attach Form J with a current photograph, attested by a Justice of the Peace or Notary Public.
4. If you need to update your address on the passport, provide a copy of a recent utility bill as proof of your new address, attested by a Justice of the Peace or Notary Public.
   • Please note: If you are not a permanent resident, an Australian address is not acceptable.
5. If you require a name change on your passport (including full name changes or surname changes), please submit:
   • Copies of two Australian newspapers or an Indian Gazette notification confirming the name change.
   • Copies of at least two public or school documents issued in your new name.
   • Permanent residents may provide documents issued by Australian authorities; others should provide documents issued by Indian authorities.
6. If you are applying to replace a lost or damaged passport:
   • Submit Form V, attested by a Notary Public or Justice of the Peace.
   • Provide a copy of the FIR or police report showing your full name, and the date and place where your passport was lost.
   • Provide a copy of the FIR or police report showing your full name, and the date and place where your passport was lost.
   • Provide reference letters from two Indian nationals residing in Australia, along with their passport copies (self-attested).
   • Submit supporting documents that verify your personal details such as name, date of birth, and place of birth as they appear in your passport.
   • If additional documents or information are required, the Embassy/Mission will kindly inform you.

Fees Details

Service	Passport Fee	ICWF Fee	Alankit Service Fee	Total Fee
Re-issue of Passport for Minors below 18 years of age	AUD 40.00	AUD 2.00	AUD 4.53	AUD 46.53

FAQ's for Passport Services

1. What is passport re-issuance for a minor under 18 years?
• Passport re-issuance for a minor involves applying for a new passport to replace an expired, lost, damaged passport, or to update personal details. This ensures the minor has a valid travel document for international travel and identification.
2. Can I apply for an emergency passport for my child?
• Emergency or short-validity passports are generally not issued. However, if there is an urgent need, a one-way Emergency Certificate to travel to India may be provided. You will need to apply for a regular passport once in India.
3. Do I need to provide documents for both parents?
• Yes, you need to provide attested copies of both parents' passports (first and last pages), proof of their visa status, and both parents should sign the application form. If only one parent/legal guardian is available, Annexure C is required.
4. What additional forms do I need if my child’s passport is expired for more than a month?
• In such cases, you are required to submit Form I, duly attested by a Justice of the Peace or Notary Public.
5. What is Annexure D and when do I need it?
• Annexure D is a consent form that needs to be completed and signed by both parents or legal guardians for the passport application of a minor. This ensures both parents agree to the application.
6. How can I make the payment for the application?
• Payments can be made using EFTPOS, credit card (MasterCard or Visa), cash, or money/postal order payable to the designated authority. Personal or company cheques are not accepted.
7. Is handwritten correction on the printed application form allowed?
• No, handwritten corrections are not accepted. Please ensure that all details are entered correctly and are clearly visible when printed.
8. What documents are accepted as proof of visa status?
• You can provide VEVO printout, Visa Grant Notice, or visa sticker. For those on a bridging visa, both the Visa Grant Notice and a recent VEVO printout are required.

If you are residing in	Apply at	Contact email
Canberra	Alankit ICAC - Canberra Canberra Phone - +61-123456789 Apply Now
Sydney	Alankit ICAC - Sydney Sydney Phone - +61-123456789 Apply Now
Adelaide	Alankit ICAC - Adelaide Adelaide Phone - +61-123456789 Apply Now
Brisbane	Alankit ICAC - Brisbane Brisbane Phone - +61-123456789 Apply Now
Melbourne	Alankit ICAC - Melbourne Melbourne Phone - +61-123456789 Apply Now
Perth	Alankit ICAC - Perth Perth Phone - +61-123456789 Apply Now