Re-issue of Passport due to change in appearance - Minors below 18 years

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Follow the below steps in order to apply

1. Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
2. Fill the Govt of India's Online Passport Application Form, by following these steps:
   1. Register through the Global Passport Seva Online Portal. (Choose your country of residence, complete the required information and click on "Register" link. Click Here to visit the Global Passport Seva Online Portal.
   2. Login to the Global Passport Seva Online Portal with the Login ID created in the previous step.
   3. Select "Type of Service"
   4. Fill in the required details in the application form and submit.
   5. Click the "Print Application Form" link to print the application details containing Application Reference Number (ARN) and other details.
3. Book your appointment online at Alankit Indian Consular Application Centre (ICAC) website. You can choose a convenient date and time to visit the Alankit ICAC for your application submission. Click Here to book your appointment online.  
4. Ensure that you have your passport, photographs and all other supporting documents, exactly as per the "Documents Checklist" section. 
5. Visit the Alankit ICAC, as per your jurisdiction. The address and location of the ICAC will be clearly mentioned in the appointment letter. 
6. Kindly ensure you reach the ICAC 15 minutes prior to your appointment time. 
7. Submit your application and deposit your fees at Alankit ICAC. You can check the fee for this application under the "Fee Details" section. 
8. Enroll for Biometrics at Alankit ICAC (if required)
9. Your application submission process is now complete! You can avail our Courier service to get your passport delivered to your doorstep!
10. While your application is in process, you can track your application to know the current stage of your application process. Click Here to track your application online. 

Note: Postal applications will not be accepted, you are requested to visit Alankit Indian Consular Application Centre (ICAC), with prior appointment.

You can refer to the below Step-By-Step diagram to understand and follow the application process.

Postal Applications

Applications submitted through Post or Courier are referred to as "Postal Applications." Applicants choosing to send their documents via Post or Courier must adhere to the following guidelines and requirements for visa applications:

• The applicants applying for a passport service as a postal application need to submit their completed and signed application form along with the requirements as stated in the "Document Checklist" section.

*Please be advised that for certain services, the applicant's physical presence at the ICAC may be required.

• The applicants have to send their documents to the designated Indian Consular Application Center (ICAC) by registered mail, ensuring adherence to the specific guidelines for photographs, fees, and jurisdiction.
• Applicant may choose to have their passport returned via courier using the available services provided by the Indian Consular Application Center. Please ensure the return address is accurate.
• Be sure to properly seal all documents when submitting by post. Incomplete forms or incorrect fees will delay processing.
• The status of incomplete applications, along with any identified deficiencies, will be continuously updated in the portal's tracking system at every stage of the process.
• Enclose only one application per package. Don’t enclose multiple applications in the same package.
• Your return shipping address must match with the proof of address submitted as part of your application.

How to Apply

Follow the below steps in order to apply

1. Create an account (Register yourself) on Alankit Indian Consular Application Centre (ICAC) website. Click Here to register.
2. Fill the Govt of India's Online Passport Application Form, by following these steps:
   1. Register through the Global Passport Seva Online Portal. (Choose your country of residence, complete the required information and click on "Register" link. Click Here to visit the Global Passport Seva Online Portal.
   2. Login to the Global Passport Seva Online Portal with the Login ID created in the previous step.
   3. Select "Type of Service"
   4. Fill in the required details in the application form and submit.
   5. Click the "Print Application Form" link to print the application details containing Application Reference Number (ARN) and other details.
3. Once you log in to the Alankit ICAC portal, please navigate to the postal application section and fill in the required details, including:
   
   • Your complete return address (for delivery of processed documents via courier)
   • Your full name
   • The service you are applying for
   • Any other mandatory fields as indicated

After entering the details, the system will automatically calculate and display the total amount payable for your postal application. Click on ‘Save’ to securely pay the applicable fees online via our integrated payment gateway.

Applicant Instructions for Postal Application Label
Dear Applicant,
To ensure the smooth processing of your postal application, please generate and print your Postal Application Label after submitting your postal application form.
Instructions:

• Print the label on A4 / A5 paper and ensure it is clearly visible.
• Cut and paste the label securely on the front side of the postal package.
• Ensure the barcode is not covered or damaged.
• Use a reliable courier service to send your package to the address mentioned on the label.

*Please Note: Providing the ARN number and the transaction ID is a mandatory requirement to process the documents. Failure to provide these details may result in rejection of the application.

Document Checklist

• All documents exactly as mentioned in the “Documents Checklist” section.
• Affix the proof of fee payment.
• For Indian passports, applicants opting return posts, original passport should be sent along with applications.
• Please note that incomplete application forms (post 21 days of submission) will not be processed and will be returned to the applicant. The applicant will have to bear the cost of the postage.

FAQ’s

What happens if there are some documents that I have missed to send?

Once your application is received, an ICAC officer will review the submitted documents. If any documents are missing or incorrect, your application will be marked as incomplete, and you will be notified via email. Your account status will show the application as "on hold." You will have 21 calendar days to submit the required documents.

What is the 21 days Policy on submitting Additional documents asked by the High Commission of India or its Consulates?

Additional Document Requirements: If the High Commission / Consulate requests additional documents, you will be notified of it. You must submit the required documents within 21 calendar days to complete your application. Failure to meet this deadline may result in the High Commission / Consulate halting the processing of your application. Please note that in such cases, no fees will be refunded.

What is the 21 days Policy of Return of incomplete documents after 21 days?

Incomplete Application: if the additional documents / missing documents are not sent within 21 days, Alankit will return your application unprocessed. Consular and ICWF fees will be refunded after deducting postal charges (if applicable). Photocopies will be shredded. Applicants must contact Alankit ICAC directly to retrieve their original documents.

Document Checklist

1. You are requested to complete the online passport application form through official government portal carefully and accurately. Click here for application form.
2. Ensure the form is signed on the first page (below the photograph) and the last page by a parent or legal guardian.
3. Kindly mention your Indian address in the “Printable Address” or “Other Address” section of the form. This is required for police verification.
4. Provide two recent colour photographs (2x2 inches) taken within the last 6 months. The photos must meet ICAO specifications.
5. You are required to provide the minor’s current original passport.
6. Complete and attach the Personal Particulars Form. Click here.
7. Include valid visa status documents such as VEVO, Visa Grant Notice, or Visa Sticker. If on a bridging visa, both the VEVO (not older than 30 days) and Visa Grant Notice must be included.
8. Please bring a printed copy of your appointment confirmation if you are submitting the application in person.
9. Make the necessary payment using EFTPOS, MasterCard/Visa (issued in Australia), cash, or a postal/money order payable to the authorised service provider as specified by Alankit
10. If there is a significant change in appearance, kindly attach Form J attested by a Justice of the Peace (JP) or Notary Public, along with a recent photograph that clearly shows the updated appearance. Click here.
11. If you wish to update a parent’s name in the minor’s passport, please include a copy of the parent’s passport or another valid Indian government-issued document.
12. Finally, visit an Alankit ICAC Centre in person with all the required documents. Make sure to schedule an appointment in advance and arrive at least 15 minutes early.

Note:

1. Kindly print, sign, and include this checklist with your application.
2. Double-check that all documents are clear, complete, and up to date.
3. Additional documents may be requested if needed during processing.

Fees Details

Service	Passport Fee	ICWF Fee	Alankit Service Fee	Total Fee
Re-issue of Passport due to change in appearance - Minors below 18 years	AUD 40.00	AUD 2.00	AUD 4.53	AUD 46.53

FAQ's for Passport Services

1. Why do I need to reissue my child’s passport due to change in appearance?
• Passports must reflect the current identity of the holder. If your child has undergone a noticeable change in physical appearance (e.g. facial features, hairstyle, or religious attire), reissuing the passport ensures smooth immigration checks and prevents travel issues like boarding denial or delays at borders.
2. Who needs to sign the application form for a minor?
• The form must be signed by one of the parents or the legal guardian—on both the first page (under the photo) and the last page.
3. Is it mandatory to provide an Indian address even if we live in Australia?
• Yes. You must provide an Indian address under “Printable Address” or “Other Address” in the form, as this is required for police verification purposes.
4. What if my child’s appearance has changed significantly?
• You must attach Form J, attested by a Justice of the Peace (JP) or Notary Public, along with a current photograph that clearly reflects the child’s new appearance.
5. Is the original passport required for submission?
• Yes, you need to submit the minor’s current original passport unless the passport is lost. In such cases, please follow the procedure for reissue due to loss.
6. Can I submit the application without an appointment?
• No. If you are submitting the application in person, you must schedule an appointment beforehand and bring a printed copy of the appointment confirmation.
7. Where do I submit the application?
• You are required to visit an Alankit ICAC Centre in person with all required documents. Make sure to arrive at least 15 minutes early for your scheduled appointment.
8. Can I update a parent’s name in the minor’s passport during this process?
• Yes. To update a parent’s name, you need to submit a copy of their Indian passport or another government-issued document as proof.

If you are residing in	Apply at	Contact email
Canberra	Alankit ICAC - Canberra Canberra Phone - +61-123456789 Apply Now
Sydney	Alankit ICAC - Sydney Sydney Phone - +61-123456789 Apply Now
Adelaide	Alankit ICAC - Adelaide Adelaide Phone - +61-123456789 Apply Now
Brisbane	Alankit ICAC - Brisbane Brisbane Phone - +61-123456789 Apply Now
Melbourne	Alankit ICAC - Melbourne Melbourne Phone - +61-123456789 Apply Now
Perth	Alankit ICAC - Perth Perth Phone - +61-123456789 Apply Now